Libraries Management Group (LMG)
Mandate
To provide leadership, facilitate communication and decision making for the UVic Libraries, and to act as an advisory group to the University Librarian.
Membership
- University Librarian, Chair - Johnathan Bengtson
- Associate University Librarian, Law - Neil Campbell
- Associate University Librarian , Reference and Collection Management Services - Ken Cooley
- Assistant University Librarian - Wendie McHenry
- Coordinator, Reference Services - Katy Nelson
- Coordinator, Reference Services - Tracie Smith
- Coordinator, Systems Services - John Durno
- Director, Systems and Client Services - Shailoo Bedi
- University Archivist - Lara Wilson
- Secretary to the University Librarian, Recording Secretary - Jaqui Thompson
Committee Type
An information sharing, advisory and decision making committee. Decision making by consensus is desirable but where there is no common agreement, the University Librarian will make the decision. The Committee will normally meet every second Wednesday. Special meetings will be called by the Chair as required.
Terms of Reference
Provides for effective communication within the Libraries, sets priorities, ensures strategic objectives are completed, maintains quality operations, demonstrates knowledge of, and sensitivity to collective agreements and/or terms of appointment documents for all Libraries' employees.Provides advice/recommendations to the University Librarian on matters regarding budget, planning, human resources issues, committee appointments, and facilities.
Discusses and initially endorses all policies. Where appropriate, (i.e. where more than one unit is affected), procedures will also be brought forward for discussion.
Ensures that matters of governance are defined and up to date.
Responsible for what and how the Libraries communicate to the University community, i.e. the Libraries' image.
Acts as a management model for the Libraries through processes required to fulfill the above mandate.
Relationship to Libraries' committees, task groups, and other Libraries' activities
All committees and task groups are given clear mandates and dates to report to LMG.
LMG reports comments and decisions back to committees and task groups.
LMG is informed before final decisions are made or actions taken.
Where appropriate, LMG refers items to Libraries Council for discussion and feedback.
- Relationship to other University bodies
- Senate: receives regular reports from the LMG Chair.
Senate Committee on the Libraries: receives regular reports from the LMG Chair. Draft policies will be reviewed by LMG before going forward to the Senate Committee on the Libraries.
Other relevant University Committees: up to date awareness required. - Relationship with Managers
- Managers are responsible for informing LMG about long and short term issues.
LMG ensures that managers keep employees informed of LMG responses.
LMG is responsible for ensuring that mechanisms are in place to allow for the above. - Agenda
All employees may contribute items for the agenda. Agenda items should be submitted at least 5 days before each meeting.
Regular agendas will include:
- Approval of the agenda
- Chair's Remarks
- Any items held over from the previous meeting and business arising
- New business for which notice has been given
- Reports from members, and relevant committees on items of interest
- Reports of IT Developments
- Other business
- Agenda items for future meetings
- Summary of key items for distribution to all staff
- Adjournment